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Vacation Request

For belgian employees

Background Info

This document outlines the steps Belgian employees should follow to request vacation time through Clockodo. The process ensures all requests are systematically recorded and processed in accordance with company policies.

Process Details

  • Owner: HR Administrator
  • Participants: Employee, Supervisor
  • Frequency: ad hoc
  • Trigger: Event (Employee decides to request vacation time)

Prerequisite

Before requesting vacation make sure to

  1. Make sure you have a registered Clockodo account

Process

  1. Log in to Clockodo: Navigate to the Clockodo website or app, and log in with your credentials.

  2. Access the Vacation Request Section: In the main menu, select the “My Requests”, then click on “Absence".

  3. Fill Out the Vacation Request Form: Choose the absence type, for instance "Holiday from quota"from the absence type dropdown. Select the start and end dates, specify full or part days.

  4. Submit Your Request: Review your details for accuracy, then submit the request for approval.

  5. Await Approval: Your request will be reviewed. You will receive a notification upon approval or if additional information is needed.

  6. Check Vacation Balance and Calendar: Regularly review your remaining vacation days in the "My requests" section.

Checklist

  • Vacation request is submitted through Clockodo by the employee.
  • All required fields in the vacation request form are completed accurately.
  • Employee has confirmed the vacation request submission via Clockodo’s confirmation message or email.
  • Supervisor or HR department has reviewed and approved the request.
  • Employee has been notified of the approval.
  • Employee has checked their vacation balance and the company calendar post-approval.