Process Review Meeting

Background Info

We manage processes in our process landscape, as defined in Role Assignments.

We want to regularly review the processes in our landscape, to ensure that

• they are up-to-date
• they are efficient
• they are assigned to the right roles
• they are still relevant
• they are still being followed

Process Details

• Organizer: Operations Manager
• Participants: The Operations Manager invites relevant role holders to each meeting instance.
• Frequency: Monthly
• Trigger: every 3rd Thursday of the month

Preparation

• The Operations Manager maintains a list of processes to be reviewed in the next meeting.
• The Operations Manager prepares the agenda for each meeting instance, listing explicity all the processes to be reviewed in that meeting. The planio template is here: https://pwrp.plan.io/issues/4155
• The Operations Manager invites relevant role holders to each meeting instance.
  

  Dear Team,
  
  The next process meeting will take place <mark>xxx</mark>.
  
  Please find the agenda here: <https://pwrp.plan.io/issues/4155>
  
  The following team members are invited:
  
  - <mark>xxx</mark>
  
  Thanks for familiarizing yourself with the requested changes.
  
  Best,
  Christoph
  

Proposed Process Changes

Process Name	Owner	Deputy	Proposed Assignment Change	Proposed Process Change

Proposed Role Assignment Changes

Role	Level	Owner Old	Deputy Old	Owner New	Deputy New

Documentation Requirements

Process	Required Changes	Assignee

Agenda

• Verify agenda (processes to be reviewed, as prepared by the Operations Manager)
• For each process
  • discuss the proposed change
  • decide on the proposed change, as a group
  • in case no agreement is found, decide on escalation

Checklist

• all proposed changes have been reviewed

Post-Processing

• minutes written and sent out
• all agreed changes have been documented in doc.pwrp.pro
• all affected roles have been notified of the changes