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Planning Meeting

The goal of the planning meeting is to organize and prioritize the workload for the upcoming sprint within a scrum), ensuring that the project remains on track and aligns with the sprint's objectives. The meeting is a collaborative effort involving Delivery Team Members, Project Managers, and the Scrum Master, with a focus on assessing the progress of ongoing tasks, planning for new sprint tasks, and addressing any challenges that may impact the delivery of project milestones.

Owner

Details

Preparation

  1. The scrum-master does the planning-meeting-preparation-scrum-master

  2. Each delivery-team-member does the planning-meeting-preparation-delivery-team-member

  3. Each project-manager does the planning-meeting-preparation-project-manager for their projects

  4. Each relationship-manager does the planning-meeting-preparation-relationship-manager

Prerequisites

Agenda

  1. Review Sprint focus in Ticket

  2. Review Orders (by Company): https://pwrp.plan.io/projects/s0/agile/board?query_id=65

    1. which orders do we have to work on?
    2. are there orders missing?
    3. which Time & Material work is expected for the coming week

  3. Check if all tickets are estimated: https://pwrp.plan.io/agile/board?project_id=s0&query_id=110

  4. Check if any member has overallocated tickets: https://pwrp.plan.io/issues?per_page=1000&query_id=111 (select sprint and scroll to the bottom of each section)
    planning-meeting-over-allocation.png

  5. Review Planning Board (by Assignee): https://pwrp.plan.io/projects/s0/agile/board?query_id=99

    1. for each assignee, go through the tasks
    2. review hours, ACs, and remaining estimates
    3. discuss dependencies
    4. discuss communication requirements

Checklist